INITIAL CONSULTATION -

The initial consultation is just for us for us to get to know each other and answer any questions you may have. We can help guide you, if needed, to identify your taste, style, budget, and vision, so that we can make the most of our time together and give you a great starting point for your planning. This consultation can last up to one hour.

Planning & Coordination of the Event


A successful event requires and starts with good planning. Organizing an event of excellent quality requires a great deal of ambition and vision. It’s vital therefore to lay a foundation for a successful event by making a detailed plan that includes every minute detail.

We'll arrange and attend all vendor meetings, negotiating for best deals and assisting in making decisions for the perfect event. We manage payment schedules and budgets as well as provide guidance and consultation throughout the course of the event planning with unlimited creative ideas to make your day uniquely yours. We manage your entire day, ensuring your wedding party is picture ready and on time for your wedding ceremony and make sure vendors adhere to timelines we create to ensure a seamless flow of events. 

A Quick Glance throughout service process

Venue & Decor


We are able to represent you as a Venue Booking Agent' in which we create and negotiate contracts, coordinate and produce all proposed events and productions held at the agreed upon venue. The client will let the planner know in which towns or areas they’ll like to have their events at and the planner will provide a variety of venue options with their pricing and policies for the client to decide and book. After this step is taken, the client will let the planner know their preferred colors for their event, their themes for décor, their expected guest numbers and other concepts they have in mind for décor. The planner will give vendor options for the clients choose based on the information the client provides.

Outfits & Glam


This is one of the most important aspects of this journey simply because appearance and looks matter. Every client has a unique style and choose and as such I provide vendor options who’ll provide various services that will best suit their skin and body types. For outfit designs and fabric selections, the client would tell the planner the type of dress and colors she’ll like to wear and the planner will get vendors to execute the bride’s vision for her dresses. The same applies for the groom with regards to their traditional outfit and suit for white wedding. A variety of Bridal hairstylists and accessory vendors would be provided for the client to choose from as well. 

Catering & Drinks


The planner would provide a variety of vendors for food and drinks and their packages and service types (e.g., Buffet or plated service) for the client to choose from. Most of these packages from the edibles vendors come with some preset menus and prices attached to them. However, if the clients goes through the packages provided and would want something different or custom, the client tells the planner and the planner would provide a vendor to best suit what the client has in mind. Pricing in this section is done per head of the total guest number or more if deemed necessary.

Media Teams


The planner would provide a variety of vendor options for photography & videography with their specific service lists and rates. 

Options for event blogging, live or otherwise will also be presented should the require those services.

Sounds & Entertainment


The planner would also provide variety of MC & DJ vendors with their rates for the client to choose from. Other vendors such as those for local troops (Adowa drummers and dancers, borborbor, northern, etc.), string quartet, music band, etc. Specific musicians would be sought out for if and when the client asks for it. 

Extras


Bridal stationery, branding, protocol, gift souvenirs etc. vendor varieties would all be provided for the client to choose from.  If there’s any other aspect not specifically listed here or any special preferences and needs the client desires, it should be communicated to the planner and the planner would help provide for the client. 

Vendor Payments

After vendor selections are done and prices are taken down, we’re expected to make about 50% to 70% of the various vendor final prices to book and secure their services for the days of your event. A complete event spreadsheet would done by the planner will be sent to the client and updated as we proceed and progress in the entirety of this time period. The client is expected to send all payments to the planner’s bank account so the planner makes the booking of the vendors for the event.Receipts of payment will be given to the client. First deposits are to be made in a week of obtaining and agreeing on price quotes from vendors. Failure to do so may result in prices increments should inflation occur. Payments agreed to and done on time are not subject to inflation surges. Final payments are to be sent to the planner anytime from the moment first deposits are made to latest by a month or 3 weeks before the event. 

Kindly note


PS- Please know this, we have your absolute best interest at heart with everything concerning your event and more. So please feel free to communicate every little detail or thing you want no matter how small or big. If there’s any question or concern you have kindly let us know and we’ll answer to the best of our knowledge and experience. Thank you and We hope to have join our PinkGrace family and go on this journey with you. to make more changes.